Task statement lists may be maintained in list form and subsequently incorporated into the job description.Often, however,it is useful to group sets of task statements into task dimensions and then attach a name to each such dimension.Other terms for task dimensions are "duties," "accountability areas," "responsibilities,"and "performance dimensions."
A useful way to facilitate the grouping process is to create a task dimension matrix.Each column in the matrix represents a potential task dimension, and a label is tentatively attached to it.Each row in the matrix represents a particular task statement.Cell entnes m the matrix represent the assignment of task statements to task dimensions (the grouping of tasks).The goal is to have each task statement assigned to only one task dimension.
Several things should be kept in mind about task dimensions.First their creation is optional and should occur only if they will be useful.Second, there are many different grouping procedures,ranging from straightforward judgmental ones to highly sophisticated statistical ones.8 For most purposes,a simple judgmental process is sufficient,suci as having the people who participated in the creation of the task statements also create the groupings as part of the same exercise.As a rule,there should be four to eight dimensions,depending on the number of task statements,regardless of the specific grouping procedure used.Third,it is important that the grouping procedure yield a reliable set of task dimensions acceptable to managers,job incumbents,and other organizational members.
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